Microsoft Office 2013 – Present Office documents and presentations online

With Office 2013, Microsoft seems determined to put an end to stuffy cramped conference presentations and make them accessible online.

Note: This feature is only available in Microsoft Word, PowerPoint and OneNote 2013.

Open your PowerPoint presentation or Word document and click the File tab.

File menu in Office 2013

From the ‘Backstage view’ select the Share button and then select Present Online and then the Present Online button.

share menu office 2013

When the Office 2013 web app connection has been fully established you will see a window with a unique share link.

Click the Start Presentation button to begin allowing viewers to connect.

Note: If you accidentally close this window without copying the unique URL you can re-open it again by clicking the Send Invitations button from the Office ribbon.

unique presentation url

Below is a screenshot of the view from the presenter’s perspective.

 

share meeting notes

If you want to make changes to the document on-the-fly, there’s an edit button that will pause the entire presentation.

While paused viewers will still see the document, but not what you have changed until you press the resume button.

edit during a presentation, pause it

Below is a screenshot of what the viewer sees. It’s essentially a simplified Office web app designed purely for viewing. But, it does have a few cool features.

view of a presentation from web

The “Follow Presenter” button will sync up the page scrolling between the presenter and the viewer.

This can be changed at any time by just clicking the scrollbar on the right side of the window.

simultaneously synced scrolling

The file menu in the web app has primarily two things it can do.

You can download what’s being presented in its original format. Or you can download it as a PDF via the Print button.

save as download  save as pdf

If the presenter shares a OneNote book via “Share meeting Notes” the button on the viewer’s end will turn into a link that opens the Notebook as a separate web app in a new browser tab. At the same time, the presenter will automatically have his OneNote application open to the designated notebook.

onenote meeting notes

 

Information provided by http://www.groovypost.com/howto/host-online-presentation-office-2013-word-documents-powerpoint/