MailStore Server can help with GDPR compliance

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Archiving your Exchange or Office 365 with MailStore provides fast access to a secure and centralised database of all email messages which helps meet GDPR requirements in a number of ways.  Mailstore can help with …..

  • Providing a complete record of email communications –  Search for personal data in confidence that what you’re seeing is a complete record of all inbound/outbound email to/from your business.
  • Fast, powerful searching across all company email – Produce a list of all email communications from your business to an individual with only a single search. Use a wide range of criteria including keywords, numeric strings and partial domains.
  • Searching within email attachments – When you search the archive for personal data, MailStore can also search common attachment types such as Word, Excel and PDF.
  • Bulk export of selected email to PST, MSG or EML – Comply with the portability requirements of GDPR by providing individuals with your exported search results in a number of well-recognised file types.
  • Bulk deletion – Help comply with an individual’s ‘right to be forgotten’. Multi-select search results and bulk delete from the archive provided you have the right level of authority.
  • Protection against manipulation and deletion – Archived email is protected from modification by default, giving you the confidence over the integrity of the data you’re providing and helping avoid potential breaches.
  • Encrypted archive data (256-bit AES) –  Limit the damage of a potential breach. MailStore encrypts messages, the archives’ underlying databases and the integrated audit trail. This means that metadata info like subject lines, senders and recipients are all encrypted, as well as the underlying folder structure of the archived mailbox.
  • Secures your archive against unauthorised viewing – Even a MailStore administrator cannot access or view the users’ archives by default, again limiting the potential for a data breach. This can be modified but all changes are recorded in the audit log.
  • Keeps limited data on laptops and remote PC’s –  Minimise the risk of email data breaches by limiting the amount of email residing in email clients. MailStore automatically purges mailboxes ensuring that only minimal email in the clients and making revoking archive access easy.
  • Provides an audit trail of access – Last but not least, MailStore includes restricted read-only access for auditors and a detailed audit log to help you identify breaches and have confidence in the integrity of your data.